Privacy Policy Last updated 14 March 2017
The Trustee for the Gamarada Trust

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The Trustee for the Gamarada Trust (ABN 78891 018 994) (the Trust) values your privacy. This privacy policy sets out the Trust’s practices in relation to the collection, use, storage and disclosure of personal information. The Trust is bound by the Privacy Act 1998 (Cth) (the Privacy Act) as well as other applicable laws protecting privacy.

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The Trust may change this privacy policy from time to time by publishing changes on this website. The Trust encourages you to check the website periodically to ensure that you are aware of our current privacy policy.

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By providing personal information to us, you consent to our collection, use, and disclosure of that personal information on the terms of this privacy policy and any other contractual or other arrangements that apply between us (if any).

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What personal information do we collect?

We only collect personal information for purposes that are directly related to our services, functions or activities, and only when it is necessary for, or directly related to these purposes. If you do not provide this information, we may not be able to provide some or all of our services to you and you may not be able to access the website. When you make a donation, support or volunteer, participate in a Trust event, apply for a scholarship or otherwise contact or interact with us, we may collect the following types of personal information from you:

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• name;

• contact information (including your phone number, address and email address);

• date of birth;

• payment of billing details (including credit card information if relevant);

• record of communication;

• donation history; or

• photographs and videos of you related to events with or with your involvement with the Trust.

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We may also collect sensitive information such as your racial and ethnic origin. We will only collect this information when it is necessary for, or directly related to our services, functions or activities, and you have provided us with your consent.

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We may also collect your personal information, including name and contact details, information about your working history and relevant records checks (including criminal and working with children checks) when you apply for a
position with us in order for us to assess your suitability for that or other positions. With your consent, this information may include information or an opinion about your criminal record or other sensitive information.

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Generally, we collect information directly from the relevant individual. Sometimes, we may need to collect information about you from third parties including parents, carers, guardians or other third-party information sources. We will do this if you have consented for us to collect, use or disclose the information in this way, or where it is not reasonable or practical for us to collect this
information directly from you.

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Why we collect, hold, use and disclose personal information

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The Trust may collect, hold, use and disclose personal information for the
following purposes:

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• to enable you to access and use our website and services;

• to contact and communicate with you (including distributing newsletters);

• to process your donation/s and complete tax receipt/s;

• to operate, protect, improve and optimise the website, our services, business and users’ experience, such as to perform analytics, conduct research and for advertising and marketing;

• to assess scholarship applicants and recipients and facilitate ongoing scholarship support of scholarships;

• to administer events, rewards, surveys, contests, or other promotional activities sponsored or managed by us or our business partners;

• to carry out our general business operations and activities; and

• to consider your volunteer or employment application.

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To whom do we disclose personal information?

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We may disclose personal information we collect to:

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• our employees, volunteers and related bodies corporate;

• third party contractors, service providers and business partners (including providers who assist the Trust to operate its business and activities and provide services to you);

• other charitable organisations with whom we partner or otherwise cooperate with;

• our existing or potential agents, business partners or partners, including other charitable organisations with whom we partner or otherwise cooperate with;

• our donors and supporters;

• other charitable organisations with whom we partner or otherwise cooperate with;

• specific third parties authorised by you to receive information held by us, including professional advisers, dealers, agents and payment systems operators (including merchants receiving card payments); and/or

• other persons, including government agencies, regulatory bodies and law enforcement agencies, or as required, authorised or permitted by law.

 

If you are a scholarship applicant or recipient, we may disclose your personal information through our publications and/or website for the purposes of sharing your stories with our staff, donors and the community generally to raise awareness of the Trust and for fundraising.

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Using the website and cookies

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We may collect personal information about you when you use and access this website. While we do not use browsing information to identify you personally, we may record certain information about your use of this website, such as which parts of the website you visit, the time and date of your visit and the internet protocol address assigned to your computer.

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We may also use "cookies"; or other similar tracking technologies on the website that help us track your use of this website and remember your preferences. Cookies are small files that store information on your computer, TV, mobile phone or other devices. They enable the entity that put the cookie on your device to recognise you
across different websites, services, devices and/or browsing sessions. You can disable cookies through your internet browser, but the website may not work as intended for you if you do so.

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We may also use cookies to enable us to collect data that may include personal information. For example, where a cookie is linked to your account, it will be considered personal information under the Privacy Act. We will handle any personal information collected by cookies in the same way that we handle all other personal information as described in this privacy policy.

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Disclosure of personal information outside Australia

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Any personal information published on the Trust's website (for example, information regarding scholarship recipients and their stories) may include disclosure to recipients who access our website in countries outside Australia. We may also disclose information to third party service providers who are based overseas.

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Security

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We regard the security of your personal information as a priority and implement a number of reasonable steps to protect your personal information from misuse, interference, and loss, as well as unauthorised access, modification or disclosure, including physical and electronic measures to protect it. However, we can not guarantee the security of your personal information.

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Links

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This website may contain links to websites operated by third parties. Those links are provided for convenience and may not remain current or be maintained. Unless expressly stated otherwise, we are not responsible for the privacy practices of, or any content on, those linked websites, and have no control over or rights in those linked websites. The privacy policies that apply to those other websites may differ substantially from the Trust's privacy policy, so we encourage individuals to read them before using those websites.

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Accessing or correcting your personal information

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You can access the personal information we hold about you by contacting us using the contact details set out at the end of this privacy policy. Sometimes, we may not be able to provide you with access to all of your personal information and, where this is the case, we will tell you why. We may also need to verify your identity
when you request your personal information. Depending on the information you want to access, where it is stored and the time it will take us to respond to your request for access, we may charge you a reasonable fee for the administrative cost of providing the information to you. If you believe that your personal information held by us is inaccurate, incomplete, misleading, irrelevant or out of date, pleasecontact us and we will take reasonable steps to ensure that it is corrected.

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Making a complaint

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You may make a complaint about our handling of your personal information, including if you think we have breached the Privacy Act, by contacting us in writing, by mail or email to the address set out at the end of this privacy policy. We will acknowledge your complaint and respond to you regarding your complaint within a reasonable period of time. If you think that we have failed to resolve the complaint satisfactorily, we will provide you with information about the further steps you can take.

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Contact Us

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For further information about our privacy policy or practices, to access or correct
your personal information, or make a complaint, please contact us using the details
below:

Telephone: 02 9381 400
Email: gina@shalomgamarada.org